Structured Capture from Operational PDF Extraction
We recently processed 350 inspection reports for a client preparing a large tender. Structured damage data, extracted and ready to use, in hours instead of weeks. Built on years of understanding what this problem actually costs blade service contractors.
A client sends you 350 inspection reports and asks you to tender. Someone has to sit down and go through every report, one by one, pulling out damage data into a spreadsheet. Turbine numbers, blade positions, damage categories, surface areas, repair recommendations. Report after report after report.
It takes two people, one week. The work is tedious, expensive, and it pulls your most experienced people away from everything else they should be doing. Four days in, at 11pm, a 1 m² surface area damage gets keyed in as 0.1 m². Nobody catches it until it is in the tender. A decimal point that changes the scope of a repair and the price of the bid.
This is not a technology problem. It is a time and resource problem. And until now, the only option has been to throw people at it.
SCOPE™ changes that.
SCOPE™ processes your inspection reports in two passes. You are notified at each step and can get on with other work while it runs.
Select one report or one hundred. Drop them in and SCOPE™ handles the rest. Large files are automatically compressed. Each document is uploaded once and referenced across both processing phases.
SCOPE™ extracts high-level information first: site details, turbine identification, report dates, and campaign context. You verify the summary before proceeding to the detailed pass.
A deeper extraction pass identifies every individual damage instance recorded in the report, including the original damage photographs. Review, correct, and confirm before anything is committed to the database.
Collabaro notifies you at each step via its built-in notification system. You do not need to sit and watch. Come back when it is ready.
Filter the extracted damage data by type, severity, location, or any combination and export to XLSX or CSV. Ready to drop straight into your tender documents.
Once the extraction pain is removed, the project manager stops being a data entry person and starts being a project manager again. Clean, structured data means you can focus on what the data is telling you rather than spending your time assembling it.
The commercial impact is immediate. You can respond to tender opportunities in the 11th hour instead of passing on them because you do not have the capacity to process the reports in time. You can tender for more work, because the bottleneck that limited how many opportunities you could pursue in parallel is gone.
Once the data is in Collabaro, it can be filtered by damage type, severity, location, or any combination, and exported for use in tender documents. What used to take weeks of manual cherry-picking across hundreds of reports now takes hours.
SCOPE™ does not stop at extraction. When you win the work, the data is already structured and ready to act on.
When the client wins any or all of the tendered work, the damages that have been awarded can be turned into Projects and Jobs in Collabaro in minutes. No re-keying. No starting again from the spreadsheet. The information related to each damage, including the original damage photographs and the source inspection report if required, is sent to the technician automatically via Collabaro Field.
Inspection reports processed. What previously took two people one week was reduced to a few hours of review time.
To extract structured tower damage data from 40 inspection reports into CSV. Manually, this would have taken days.
You do not need to be a Collabaro customer to benefit from SCOPE™. We can extract your inspection report data as a standalone service. Send us your reports, we run them through SCOPE™, and you receive clean, structured data back. Get in touch for pricing.
But the real power comes when SCOPE™ and Collabaro work together. With the full platform, the damages you extract do not sit in a spreadsheet waiting for someone to act on them. The moment you win the work, those damages become Projects and Jobs in minutes. The repair details, photographs, and source reports land on your technicians' phones before they arrive on site. The entire chain from PDF to field is unbroken.
SCOPE™ on its own saves you weeks of data extraction. SCOPE™ with Collabaro means you can act on that data immediately.
Book a demo and we will show you how SCOPE™ turns a stack of inspection reports into clean, structured data you can tender with, project-plan from, and send straight to your technicians.